AMSSA Privacy Policy

Affiliation of Multicultural Societies and Service Agencies of BC (AMSSA) Privacy Policy

Welcome to AMSSA (the “Sites”).
We understand that privacy online is important to users of our Sites, especially when conducting business. This statement governs our privacy policies with respect to those users of the Sites (“Visitors”) who visit without transacting business and Visitors (variously “Members”, “Member Agencies”, “Users”, “Authorized Customers”)who register to transact business on the Sites and make use of the various services offered by AMSSA (collectively, “Services”).

“Personally Identifiable Information” refers to any information that identifies or can be used to identify, contact, or locate the person to whom such information pertains, including, but not limited to, name, address, phone number, fax number, email address, financial profiles, social security number, and credit card information. Personally Identifiable Information does not include information that is collected anonymously (that is, without identification of the individual user) or demographic information not connected to an identified individual.

What Personally Identifiable Information is collected?
We may collect basic user profile information from all of our Visitors. We collect the following additional information from our Authorized Customers: the names, addresses, phone numbers and email addresses of Authorized Customers, the nature and size of the business, and the nature and size of the advertising inventory that the Authorized Customer intends to purchase or sell.

What organizations are collecting the information?
In addition to our direct collection of information, our third party service vendors (such as credit card companies, clearinghouses and banks) who may provide such services as credit, insurance, and escrow services may collect this information from our Visitors and Authorized Customers. We do not control how these third parties use such information, but we do ask them to disclose how they use personal information provided to them from Visitors and Authorized Customers. Some of these third parties may be intermediaries that act solely as links in the distribution chain, and do not store, retain, or use the information given to them.

How do the Sites use Personally Identifiable Information?
We use Personally Identifiable Information to customize the Sites, to make appropriate service offerings, and to fulfill buying and selling requests on the Sites. We may email Visitors and Authorized Customers about research or purchase and selling opportunities on the Sites or information related to the subject matter of the Sites. We may also use Personally Identifiable Information to contact Visitors and Authorized Customers in response to specific inquiries, or to provide requested information.

With whom may the information may be shared?
Personally Identifiable Information about Authorized Customers may be shared with other Authorized Customers who wish to evaluate potential transactions with other Authorized Customers. We may share aggregated information about our Visitors, including the demographics of our Visitors and Authorized Customers, with our affiliated agencies and third party vendors. We also offer the opportunity to “opt out” of receiving information or being contacted by us or by any agency acting on our behalf.

How is Personally Identifiable Information stored?
Personally Identifiable Information collected by AMSSA is securely stored and is not accessible to third parties or employees of AMSSA except for use as indicated above.

What choices are available to Visitors regarding collection, use and distribution of the information?
Visitors and Authorized Customers may opt out of receiving unsolicited information from or being contacted by us and/or our vendors and affiliated agencies by responding to emails as instructed, or by contacting us at amssa[at]amssa.org

Are Cookies Used on the Sites?
Cookies are used for a variety of reasons. We use Cookies to obtain information about the preferences of our Visitors and the services they select. We also use Cookies for security purposes to protect our Authorized Users: Clients, Customers and Members. For example, if an Authorized User is logged on and the site is unused for more than a certain period of time, we will automatically log the Authorized User off.

How does AMSSA use login information?
AMSSA uses login information, including, but not limited to, IP addresses, ISPs, and browser types, to analyze trends, administer the Sites, track a user’s movement and use, and gather broad demographic information.

What partners or service providers have access to Personally Identifiable Information from Visitors and/or Authorized Customers on the Sites?
AMSSA has entered into and will continue to enter into partnerships and other affiliations with other organizations and persons. Such organizations and persons may have access to certain Personally Identifiable Information on a need to know basis for evaluating Authorized Customers for service eligibility. Our privacy policy does not cover their collection or use of this information.

Disclosure of Personally Identifiable Information to comply with law.
We will disclose Personally Identifiable Information in order to comply with a court order or subpoena or a request from a law enforcement agency to release information. We will also disclose Personally Identifiable Information when reasonably necessary to protect the safety of our Visitors and Authorized Users.

How do the Sites keep Personally Identifiable Information secure?
All of our employees are familiar with our security policy and practices. The Personally Identifiable Information of our Visitors and Authorized Users is only accessible to a limited number of qualified employees who are given a password in order to gain access to the information. We audit our security systems and processes on a regular basis. Sensitive information is protected by encryption protocols, in place to protect information sent over the Internet. While we take commercially reasonable measures to maintain secure sites, electronic communications and databases are subject to errors, tampering and break-ins, and we cannot guarantee or warrant that such events will not take place and we will not be liable to Visitors or Authorized Users for any such occurrences.

How can Visitors correct any inaccuracies in Personally Identifiable Information?
Visitors and Authorized Customers may contact us to update Personally Identifiable Information about them or to correct any inaccuracies by emailing us at amssa[at]amssa.org

Can a Visitor delete or deactivate Personally Identifiable Information collected by the Sites?
We provide Visitors and Authorized Users with a mechanism to delete/deactivate Personally Identifiable Information from the Sites’s database by contacting amssa[at]amssa.org. However, because of backups and records of deletions, it may be impossible to delete a Visitor’s entry without retaining some residual information. An individual who requests to have Personally Identifiable Information deactivated will have this information functionally deleted, and we will not sell, transfer, or use Personally Identifiable Information relating to that individual in any way moving forward.

What happens if the Privacy Policy Changes?
We will let our Visitors and Authorized Users know about changes to our privacy policy by posting such changes on the Sites. However, if we are changing our privacy policy in a manner that might cause disclosure of Personally Identifiable Information that a Visitor or Authorized User has previously requested not be disclosed, we will contact such Visitor or Authorized User to allow such Visitor or Authorized User to prevent such disclosure.

Links
These web sites contains links to other web sites. Please note that when you click on one of these links, you are moving to another web site. We encourage you to read the privacy statements of these linked sites as their privacy policies may differ from ours.

© 2010 AMSSA All rights reserved. Unauthorized duplication or publication of any materials from the Sites is expressly prohibited.
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